QR National is the largest rail freight haulage operator in Australia by tonnes hauled, operating in key freight sectors and supply chains across the country. One of our core businesses QR National Network Services, builds, manages and maintains Australia's largest coal rail network based in central Queensland. It operates four major rail systems used to transport coal from more than 50 mines to five ports across 2,300 kilometres of track. The business also provides rail construction and maintenance services throughout Australia and operates the largest rolling stock maintenance and manufacturing facilities in the Southern Hemisphere.
This newly created role presents an exciting opportunity for an experienced Executive Assistant to join QR National. In this role you will be providing support to the Executive Vice President (EVP) Business Sustainability. Accountabilities of this role will include providing a high level of confidential executive support, including research and decision support to the EVP. You would also be responsible for overseeing the effective operation of the business support functions for Business Sustainability.
The responsibilities of this role will include:
- Coordinating and allocating appointments, arrange conferences, make travel and accommodation arrangements, screen visitors and telephone enquiries and arrange meetings for the EVP Business Sustainability to effectively allow the EVP Business Sustainability to carry out their role.
- Liaising between the QR National Board Office, Executive Leadership Team of QR National, Business Leaders, Union Officials and members of the pubic to ensure the efficient operation of the EVP Business Sustainability's office.
- Organising itineraries for conferences and functions undertaken by the EVP Business Sustainability and coordinate the preparation of presentation material and speech notes if required.
- Advising the EVP Business Sustainability and the Senior Executive of issues requiring their personal attention and take follow up action to ensure the successful completion of tasks (including preparation of routine responses).
- Maintaining an awareness of Executive Leadership team issues, responsibilities and priorities.
- Ensuring that confidential secretarial and administrative support is provided to the EVP Business Sustainability including word processing, filing, sorting and mailing of correspondence, photocopying and message delivery.
- Establishing and maintaining office management systems by prioritising and distributing correspondence, maintenance of correspondence standards and maintenance of an effective personal filing system.
The successful candidate for this role will possess:
- High level of skill in providing office management services including secretarial services and administrative support procedures.
- High level of skill in the use of PC based software applications and databases.
- High level of communication, interpersonal and negotiation skills.
- Experience managing matters of a confidential and sensitive nature.
- Extensive knowledge of correspondence, submission proformas and procedures in use within QR National, Governmental and QR National protocols, structures and operations.
- Substantial level of organisational skills, problems solving and decision making skills.
- Knowledge of and willingness to commit to and work within QR National's Values.
This is an excellent opportunity to utilise your skills within a large and diverse company.
Apply to this vacancy via 'APPLY' button below.
Closing date: 8 Jan 2012 5:00pm E. Australia Standard Time
| Salary: | AUD 76,747 - 83,450 |
| Location: | Brisbane |
| Position No: | 65768 |
| Work Type: | Permanent - Full Time |
| Closing Date: | 8 Jan 2012 5:00pm E. Australia Standard Time |
