Main purpose of the role:
The Administrative Assistant will support the smooth and efficient running of the Melbourne office. The Administrative Assistant will also provide support to a team of consultants with administrative tasks.
Key areas of responsibility:
Maintenance of office environment
- Cleaning meeting rooms/ Kitchen tidying
- Facilities maintenance/Cleaning of hot desks
- Supporting a team of consultants & visiting executives as required
- Entering timecards
- Assisting with meeting arrangements (room booking, conference calls, equipment, refreshments)
- Domestic & international travel bookings – flights, cars, hotels, airport transfers
Provide administrative support to VPs when necessary
- Diary management/Arranging client meetings
- Flight bookings/Travel arrangements
- Time recording/Expense entry
- Reception Cover
- Assisting with arranging client meetings
- Arranging office social events
- Act as a first aid office and a fire warden (training will be provided)
- Ensuring office is compliant with OHS requirements
- Assist with client proposals, tenders and presentations as needed
- Prepare and run client events (invites, tracking, liaising with venues/external catering etc)
- Assist IT department (ITICS) with issues for Melbourne office
- Invoice & expense processing
- Other duties as required to meet the needs of Capgemini
- Office tidy/sort - filing/store room
- Expenses for directors
- Photocopier repairing
- Ad hoc duties
- Office event organisation – for example, flu vaccinations, work health checks
Years Experience: Previous experience working as a personal assistant in a medium to large corporate environment
Education: HSC minimum requirement
Applications: Medium to high level computer literacy across Office programs: Word, Excel, PowerPoint, Outlook and Internet Explorer.
Demonstrated Values
- Commitment to providing outstanding customer service
- Strong time management and organizational skills
- Excellent communication skills (both verbal and written)
- A professional manner
- Problem solving skills
- Discretion and tactfulness
- Flexibility to juggle multiple demands
- Proven ability to adapt/ develop new processes
- Willingness to take on new tasks/responsibilities.
- Enjoys working in a team environment, as well as independently
- Able to deal with people at all levels
- Initiative / proactive approach
- Ownership of tasks
We place high value on relevant personal qualities: resourcefulness, responsibility, tenacity, independence, energy and self-confidence.
Click on the "Apply" button now and discover your future with Capgemini Australia.
www.capgemini.com.au
| Salary: | $NEG |
| Location: | Melbourne |
| Position No: | CAP/886700/SB |
| Work Type: | Permanent |
| Closing Date: | 05-Oct-2012 |
| Residency: | Valid Work Visa |
